ESSENTIAL DUTIES AND RESPONSIBILITIES
•Communicates and listens effectively in a professional and courteous manner.
•Cooperates with supervisors, co-workers and works as a team
•Organized, adaptable, professional and able to follow instructions.
•Proficient in Microsoft office tools (i.e., Word, Excel, Access, and Outlook).
•Acquires basic working knowledge of company services to assist staff with various functions.
•Verifies accuracy of data processing of accounting information.
•Has complete responsibility for cash disbursements, accounts payable, subsidiary ledger, prepaid expenses and accrued liabilities & other related transactions.
•Has complete responsibility for vendor invoices, vendor statements, debit memos and vendor reconciliation.
•Prepares journal entries in the general ledger system, including BaAN_LN
•Runs the Goods Received Not Yet Invoiced Report on a weekly basis and reconciles to the general ledger.
•Matches and posts A/P invoices to the PO’s and cuts checks or creates the WIRE and ACH banking transaction on a weekly basis for suppliers that offer discount and non-discount supplier payments.
•Ensures payment discounts and terms are established for all new vendors in accordance with company policy and re-negotiates better payment terms for existing vendors.
•Ensures tax exempt certifications are provided to all vendors and ensures compliance.
•Performs account reconciliations for goods received not yet invoiced, accounts payable and inventory on a monthly basis to the subsidiary ledger reports.
•Prepares account reconciliations/analysis of all significant prepaid expenses, accruals and other liabilities on a monthly basis with explanation of significant movements.
•Assist with month-end and year-end closing.
•Assists with special accounting projects.
•Assists Purchasing and Supply Chain department in managing and reconciling business partner accounts on an as needed basis.
•To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
•The requirements listed below are representative of the knowledge skills, and/or abilities required.
•Strong computer skills. Professional phone demeanor and knowledge of phone systems. Excellent communication skills, both written and verbal. Solid 2-5 years general ledger experience in cash, accounts payable and accounts receivable functions.
EDUCATION and/or EXPERIENCE
•Bachelor degree or equivalent from a four year college in Accounting/Finance, plus a minimum of two to five years related experience and/or training; or equivalent combination of education and experience.
•Ability to read and speak English fluently.
•Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
•Ability to write routine reports and correspondence.
•Ability to speak efficiently before groups of customers or employee organizations.
•Ability to add, subtracts, multiply and divides in all units of measure, using whole numbers, common fractions, and decimals.
•Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.